1. Data Collected and Purposes
In line with Discord's Developer Terms of Service, the bot processes the data its features need to work. When you turn a feature off, it stops collecting new data:
- Server (Guild) ID: To store guild-specific prefix, log channels, AutoMod, and music settings.
- User ID and Username: For moderation logs (Ban, Kick, Timeout, Warning, Case history) and Level (XP) systems.
- Channel and Role IDs: For audit notifications, welcome greetings, and automated role assignments.
- Feature data: Levels/XP, achievements, ticket and moderation records, suggestion texts sent to the suggestion system, and birthdays members enter themselves.
- AI chat: For members who use this feature, their conversation with the bot is stored for context, capped at the latest 500 messages per server, and sent to Google Gemini to generate replies. Server admins can turn the feature off.
- Payments: Premium purchases are processed by Lemon Squeezy; your card details never reach us. We only store subscription status, order number and validity period.
2. Data Retention and Security
All data is stored in a local SQLite database on the server where the bot runs. The database is backed up automatically every day; backups are kept on the same server and are never pushed to the code repository. Only people who sign in with Discord and whose permissions on that server are verified can access the dashboard.
Web dashboard session data is stored via secure HTTP cookies and expires automatically after 7 days.
No third-party analytics tool is used to measure site usage; only a cookieless and identity-free page view count is kept on our own server (no IP address, browser identifier or cookie is stored).
3. Data Deletion Requests (Right to Be Forgotten)
Server admins or users can request permanent deletion of data about themselves or their server (warnings, logs, level records, AI chat history, etc.) via the contact form or the support server. Requests are handled within 30 days at the latest.
4. Third-Party Services
VeyroBot utilizes the following third-party APIs:
- Discord API: Core bot functionalities and OAuth2 authentication.
- YouTube / yt-dlp: For audio streaming. No user data is shared with this service.
- Google Gemini AI: AI conversational assistant. Prompts sent are governed by Google Privacy Policy.
- Lemon Squeezy: Processing Premium payments. Payment details go directly to Lemon Squeezy.
- Content and search services: Creator alerts (Twitch, Kick, Reddit, Bluesky, RSS), search commands (Giphy, TMDB, OpenWeather) and the emoji gallery (7TV, BetterTTV, FrankerFaceZ). Only alert and search queries are sent to these services; no user identity is shared.
5. Your Rights and Contact
Under KVKK and GDPR, you have the right to access, rectify, delete, and object to data processing. Contact us via the dashboard to exercise these rights.